Applicants are required to submit this application along with any and all required documentation at least 60 days prior to the event date. A non-refundable application fee of $50 is due upon submittal. Potential fees for services provided by the Town of Elon, rendered during the event, are listed below. All additional fees will be invoiced after staffing and various needs are determined by the Town of Elon. Fees are due before the permit is approved.
|Application Fee||$50 Non-refundable|
|Police Officer(s)||$35 per person per hour/Four (4) hour minimum|
|Fire Personnel/EMT||$25 per person per hour/Four (4) hour minimum|
|Public Works Personnel||$40 per person per hour/Four (4) hour minimum|
|Barricades/Road Closure Equipment||$5 per sign, $2 per cone|
|Electronic Traffic Signs||Rental cost plus $100 administrative fee|
|Trash/Recycling Containers||$10 per container|
Applicants agree to notify property owners affected by the event between 15 days and 30 days prior to the event.
Vulgar Language and Lewd Conduct
Applicant agrees to restrict the use of vulgar language and lewd behavior by event participants, vendors, or talent that may offend patrons at the event. Specific consideration should be given to occasions with free admission and openly accessible event spaces.
Applicant must make best efforts to take mechanical counts of attendance of the event by session or by day, and to provide such information to the Town of Elon within five (5) days following the conclusion of the event. The information will be used internally to document attendance levels for future planning and administrative purposes.
Do not announce, advertise, or promote your event until you have completed and submitted this application and you have received preliminary approval from the Town of Elon. Please contact the Assistant Town Manager/Planning Director, Pam DeSoto, if you are planning to put out event signage at email@example.com or at 336.584.2859.
Street/Event Area Conditions
No permanent alterations to the street or permitted area will be allowed. Any and all festival/event equipment, trash, or remnants must be removed within twelve (12) hours of the end of the event.
Organizers are encouraged to establish plans for reclaiming recyclable items during all special events. All special events are required to include within marketing literature (both print and electronic) that recycling will take place. The Town of Elon can provide this service for a fee or the applicant can request recycling bins from the Town of Elon by contacting the Elon Public Works department at 336.584.9600.
Public Safety Requirements
The Elon Police Department shall determine the number of police officers needed to appropriately manage street closures and for internal security, as well as, the time when such services shall commence and end. The applicant shall be responsible for ensuring proper coverage is provided. The minimum charge is $35 per hour per officer for four (4) hours. Applicant must reserve the required number of officers by contacting the Elon Police Department at least thirty (30) days prior to the event. Please contact Lt. Mike Brewer at 336.584.1301 or at firstname.lastname@example.org.
The Elon Fire Department will determine the number of Fire Personnel or Emergency Medical Technicians (EMTs) needed, as well as, the time when such services shall commence and end. The minimum charge is $35 per hour per person for four (4) hours. The applicant is required to make arrangements for such services at least thirty (30) days prior to the event and pay the cost of of such services upon receipt of the contract and/or invoice. The Elon Fire Department can be reached at 336.584.9190.
The Public Works Department will determine the number of team members needed to appropriately service the event. The minimum charge is $40 per hour per person for four (4) hours.
Street Closure Guidelines
Closure Times: Streets are only permitted to close and open according to times listed on the special event permit.
Closure Set Up: Executing the street closure must be done by Town of Elon staff only.
Fire Lane: A 20′ wide fire lane must be maintained throughout all street closures.
Vendors: All festival vendors should be contained within the street closure, not on sidewalks.
Handicap Sidewalk Ramps: Handicap sidewalk ramps should remain unblocked throughout closure.